csCalendar :: Use Instructions

The first thing you will need to do is LOGIN to csCalendar (see screenshot to the right).

When you installed the script you selected a username and password. Type that username and password into the appropriate fields and click LOGIN to csCalendar to enter the script management.

To reset the username and password refer to the script README file for instructions.

Follow the same instructions used to change the username and password to look up the username and password if you happen to forget what they are.

csCalendar Management

When you first login to csCalendar you are taken to the MANAGE page (see screenshot to the right).

There are four primary actions that can be taken here:

  • CREATE NEW CATEGORY
  • USER MANAGEMENT
  • LOG OUT
  • USE  LINKS WIZARD
  • DELETE SELECTED CATEGORY
  • ADD CALENDAR TO SELECTED CATEGORY
  • MODIFY/DELETE/CONFIGURE CALENDARS
  • CHANGE PASSWORD

CREATE NEW CATEGORY
Click this button if you want to add a new calendar category. Each category can contain an unlimited amount of calendars. You may create an unlimited amount of categories.

 

 

USER MANAGEMENT
Click this button to activate the USER MANAGEMENT system.

  • SEARCH USER DATABASE
  • MODIFY USER
  • DELETE USER
  • ADD USER

SEARCH
Use this feature to narrow down the users list. If you have many users the list may get very long. You can filter the display list by typing search criteria. For example, if you know that the users name you are looking for is John, type John in the search field and only users with John in their listing will appear.

ADD/MODIFY
The ADD and MODIFY buttonsthe same basic window. If you are adding a user the fields will be blank. If you are modifying a user then the fields will contain the original data for modification.

  • NAME
  • USERNAME
  • PASSWORD
  • ADD EVENTS
  • DELETE EVENTS
  • MODIFY EVENTS
  • ALL CALENDARS
  • SELECTED CALENDARS

NAME
This field is used to help identify the user. It is recommended to use full names in this field. If you have a limited user base then first name only is probably sufficient. This field is searchable using the SEARCH mechanism.

USERNAME
This is the field used to identify the username for the person listed in the name field.

PASSWORD
Type the password that will coincide with the USERNAME listed above.

ADD/DELETE/MODIFY EVENTS
These 3 areas allow the administrator to control the areas that this particular user is allowed to have access to. Checking ADD EVENTS allows the user to ADD EVENTS to the system. Checking DELETE EVENTS allows the user to DELETE EVENTS in the system. Checking MODIFY EVENTS allows the user to MODIFY EVENTS in the system.

ALL/SELECTED CALENDARS
By default ALL CALENDARS is selected in each of the 3 management areas (ADD/DELETE/MODIFY events). You may change this to SELECTED CALENDARS and then choose which calendars the user will be allowed to manipulate. You can select one calendar or multiple calendars (using CTRL key).

LOG OUT
This is rather self-explanatory, it allows the user to log off of the management system.

USE  LINKS WIZARD
The links wizard allows you to select from all the various calendar call-in methods. Copy/paste the links from the Links Wizard into any web page. It is that simple. CLICK HERE to read further details on the use of the LINKS WIZARD.

DELETE SELECTED CATEGORY
Use this button to permanently delete the selected category and ALL the calendars that are present within the selected category.

ADD CALENDAR TO SELECTED CATEGORY
Use this button to add a new calendar. See ADD/MODIFY CALENDARS for more details.

MODIFY/DELETE/CONFIGURE CALENDARS IN SELECTED CATEGORY
Select one of the options that you wish to perform on your calendar of choice:

  • MODIFY (See ADD/MODIFY CALENDARS for more details.)
  • DELETE - This will permanently delete the indicated calendar.
  • CONFIGURE (See CONFIGURE CALENDARS for more details.)

CHANGE PASSWORD
To change the username/password click on the Change Password button to expose the fields required. Once the fields are exposed simply type the desired information:

  • Username - Type whatever username you would like to use.
  • Password - Type desired password.
  • Re-type Password - Re-type desired password for verification purposes.
ADD/MODIFY A CALENDAR

When adding/modifying calendar you only need to add a calendar name, calendar description (optional), then add the calendar events.

ADD/MODIFY A CALENDAR
There are a few elements to defining a calendar (see image to the right).

  • CALENDAR NAME/DESCRIPTION
  • MONTHLY CALENDAR VIEW
  • EVENTS LISTING

CALENDAR NAME/DESCRIPTION
The Calendar Name is used to title the calendar. Use names that are short and to the point. Such as Monthly Meetings, Board Meetings, Playoff Games, etc. The title appears in bold text above the calendar when being viewed.

The Calendar Description is used to further explain the reason and purpose behind the calendar. This is an optional field. Not all calendars need to be described, normally the Calendar Name is more than enough. This text will be displayed under the Calendar name and above the calendar being viewed.

MONTHLY CALENDAR VIEW
The Monthly Calendar View can be used to view the events shown in each month displayed. Change the month/year by using the QUICK JUMP date drop-down menus. Dates that contain events will be highlighted. Click on the highlighted days to view the events for that day. Click on the events in the EVENT column to view the details of that event.

EVENTS LISTING
The Events Listing is used to manage existing events. All the events of the calendar are listed in the Events Listing table. You can see that there are 3 columns: When describes the date/time of the events. Event Description lists the description that was typed in during the add process. The Action column contains buttons used to Edit or Delete each event.

ADD an EVENT
Adding an event is the most powerful feature of csCalendar. I will list all the options and what these options are for (see image to the right).

EVENT TITLE
This will be used to identify the event. Keep this short and simple.

DESCRIPTION
This is where you list the actual event details. You can type as much text as you would like.

INCLUDE START/END TIME
Use this option to specify the start and end time of the event. Otherwise it is assumed it is a reminder-type event.

The start and end times are entered using dropdown menus. Select the start/end Hour, Minute, and AM/PM.

FREQUENCY
This is where you select from Single Day Event, Event Spanning Multiple Days, and Recurring Event.

SINGLE DAY EVENT
Use this if the event is for one day only.

EVENT SPANNING MULTIPLE DAYS
use this if the event spans more than one day. There is no limit on the amount of time/days an event can span.

RECURRING EVENT
This is the most comprehensive setting within csCalendar! When adding a recurring event follow these steps:

RANGE OF RECURRENCE
Specify when the events starts and stops.

  • Start Date
    Specify the date the event will start.
  • End Date
    Choose from:
    • No End Date
      The recurring event has no ending date.
    • End After XX Occurrences
      Specify how many times the event will occur.
    • End By Date
      Specify the date the event will end.

FREQUENCY PATTERN
Specify the frequency of the event. Choose from one of these options.

  • DAILY
    Specify how many days the event will occur. For example, every 3 days.
  • WEEKLY
    Specify how many weeks between each event. Then specify which days of the week the event will recur on. For example, every 3 weeks on Monday, Wednesday, and Friday only.
  • MONTHLY
    Specify on what day of the month the event occurs or specify one of each the following options to identify the event frequency. For example, Day 2 of Every Month or The First Wednesday of Every 3 Months.
    • First, Second, Third, Fourth, or Fifth.
    • Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, or Sunday.
    • Then specify the month interval.
  • YEARLY
    You can specify the month and day of the event or specify one of each the following options to identify the event frequency.
    • First, Second, Third, Fourth, or Fifth.
    • Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, or Sunday.
    • Then select the month.

Navigation Buttons
The Navigation Buttons at the bottom are used to Configure, Save Calendar, Preview, and Cancel.

CONFIGURE CALENDAR

Each calendar can be configured separately. By clicking CONFIGURE in the calendar management page you will be taken to the Configuration window (see image to the right).

CONFIGURE CALENDAR
There are 3 basic elements to configuring a calendar:

  • DATE FORMAT
  • CALENDAR OPTIONS
  • CUSTOM FIELD MANAGEMENT

DATE FORMAT
The Date Format consist of 2 options:

  • LAYOUT - Select from Month/Day/Year or Day/Month/Year format.
  • SEPARATOR - Select from Slash, Hyphen, or Period.

CALENDAR OPTIONS
Select from all these various options below:

  • Allow Public Calendar Additions
    Selecting this option will show a button on the public facing calendar that will allow them to add events to the calendar.
  • Require Approval of Public Additions
    Select this option to force the public additions to be approved before they are viewable in the calendar.
  • Email Notification of Submissions
    Select this option to receive an email each time a public submission is made.
  • Approval Email
    This will contain the email of the person that will receive notification of the public submissions.
  • Allow Visitor Comments on Events
    Selecting this option will show a form to the public that they can use to add their name and comment to the event listing.
  • Comments on Results Page
    This is used to limit the number of comments are visible on the calendar main view. Remaining comments can be viewed using the "More" link on the calendar view.
  • Calendar Starts On
    This options sets the first day of the week.
  • Event Display
    You can choose from:
    • Show in Popup (specify the popup dimensions as well)
    • No Popup (events will be displayed on the same page as the calendar)

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CUSTOM FIELD MANAGEMENT
You can create up to ten additional fields that will be used to enter events into calendars. All you need to do is enter the Field Title and click the "*" checkbox if you want to make the custom field required. If Required "*" is selected the person inputting events will have to fill out the field in order to submit the form. Note, try to keep the field names short and to the point. Such as: Required Members, Location, Supplies Needed, etc.

LINKS WIZARD
Using the LINKS WIZARD (example to the right) allows you to easily get the code required to add the calendar to any pre-existing web page. Follow these simple instructions:

  • CALENDAR
    Choose the calendar or calendars that you wish to view. Hold down the CTRL key to select multiple calendars.
  • FILTER
    This is an optional field. You can use it to filter the list to specific events. For example, if you want to show all events have specify the word "Softball" then type softball in the text field and only events that contain the word softball will appear.
  • GENERATE CODE
    Click this button after you choose the calendars and filter (optional). It will populate all the following fields with the appropriate links.
  • JAVASCRIPT CALL CODE
    There are a number of options to choose from:
    • Small Calendar
      This will display only a small calendar which is perfect for showing on main pages of your site.
    • Large Calendar
      This is geared to show a large calendar that will be the main information on  certain page.
    • Small Popup Calendar
      This a small popup window that shows the calendar.
    • Events Listing Only
      This is a text display of the listings only, no calendar. You can display events for the next xx days or display the next xx events.
  • SERVER SIDE INCLUDE (SSI) CALL CODE
    The calendars work the same as the JavaScript calendars shown above except it uses server side include calls.

 

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